Vexon works with qualified customers and counterparties, and qualified means verified: registrations current, insurance real, ownership known, sanctions screening clean. We publish the process because it says something we want said: we run the checks our licenses guide and sanctions guide describe, we welcome the same scrutiny of our own paper, and the counterparties we want are the ones who feel the same way. A complete packet typically clears in a few business days.
What we verify, and why
Everything on our checklist is checkable, most of it in public registries. For oilfield services customers: state registration and standing with the Secretary of State, the RRC P-5 where operations require it, a current certificate of insurance naming Vexon as additional insured with waiver of subrogation at our stated limits, carrier authority through FMCSA's SAFER where trucking is involved, credit references for terms, and a signed master service agreement before anything mobilizes. For fuel and international trade counterparties: corporate formation documents and good standing, an ownership chart down to the individuals (the 50 percent rule makes this non-negotiable), officer identification for the KYC file, banking references, applicable licenses on the fuel or trade side, and sanctions screening of the company, its owners, and, where cargoes move by water, the vessels. None of this is exotic; it is the same file any serious bank or major would build on you, assembled once and kept current.
Step one: the form
Download the qualification form, complete it, and gather the supporting documents it lists for your track. Both language versions are the same form; use whichever your team works in.
Qualification Form (English, PDF) Formulario de Calificación (Español, PDF)
Step two: submit securely
Qualification documents do not travel through this website: we issue each applicant a private, upload-only link to our document intake, so your file lands directly in access-controlled company storage without ever sitting on a web server. Start through the contact page, tell us which track you are qualifying for, and we send your upload link the same business day, along with any track-specific items for your situation.
Step three: review and answer
We run the registry checks, screen the parties, and come back with one of three answers: qualified, conditional with the specific items to cure, or declined with the reason. Insurance certificates and standing expire, so qualifications get refreshed on a cycle, and a change in your ownership or registrations between refreshes is something to tell us, the same courtesy we extend our own counterparties. The process is the front door to everything Vexon does, from fuel supply and fleet fueling to oilfield services and international trade.
Common questions
Why does Vexon ask for ownership information?
Because US sanctions law demands it in substance: an entity owned 50 percent or more in aggregate by blocked persons is blocked itself, listed or not. A name-only screen is half a screen, and the sanctions guide explains the rule in full. Any US bank in your payment chain will eventually want the same chart.
How is my information handled?
Submitted through the private upload channel, stored off the public web server in access-controlled company storage, used only for qualification and compliance, and retained only as long as the relationship and our record-keeping obligations require. We do not resell, share, or publish counterparty information.
How long does it take?
A few business days for a complete packet. The delays that happen are almost always missing pieces: an expired COI, an unsigned form, an ownership chart that stops at a holding company. Complete and current beats fast and partial.
What if something in my file needs work?
You hear exactly what and why. Many files close as conditional, approved subject to a corrected certificate or a signed MSA before mobilization, and a declined file gets its reason too. The process establishes facts; it does not play gotcha.